[RADAR_STREAM: 24/7 ACTIVE]
1. Lead Management
Centralized lead ingestion with intelligent de-duplication, batch CSV imports, service eligibility routing, and comprehensive status pipelines.
THE SMARTER WAY TO MANAGE LEADS
Smart Routing & Dynamic Call Outcomes
Vaani brings lead management, calling, follow-ups, team performance and conversion tracking into one powerful platform.
TR
CONNECTED CANDIDATE
Soumya Mukherjee
Preference: MBBS 2026 (State Quota)
02:47
ONE-TAP CALL OUTCOME LOGGING
Syncs live with Android Caller App & CRM Web Leaderboard
+30 Points Earned!
Alternate Course Conversion
Brochure Sent
MBBS Fee Structure
Callback in 5m
Dr. Ananya Roy
● 1-Tap Mobile Dialing
● Zero Missed Follow-ups
● Instant WhatsApp Handoff
● Course & Year Preference Tracking
● Gamified Leaderboards & Points
● Selfie Attendance Verification
● Intelligent Retry Cooldown
● 100% Real-time Cloud Sync
● 1-Tap Mobile Dialing
● Zero Missed Follow-ups
● Instant WhatsApp Handoff
● Course & Year Preference Tracking
● Gamified Leaderboards & Points
● Selfie Attendance Verification
● Intelligent Retry Cooldown
● 100% Real-time Cloud Sync
PLATFORM PREVIEW
Experience Vaani in 39 Seconds
See how telecallers, team leads, and managers convert more inquiries with zero friction.
THE REALITY OF LEAD OPERATIONS
Why Conventional Lead Management Breaks Down
Without a synchronized system, high-value inquiries slip away every single hour.
The Disconnected Reality
[VULNERABILITY_MATRIX]
Where Leads Get Lost
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Leads get lost: Multi-channel submissions sit unattended in inboxes and raw sheets.
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Follow-ups get missed: Callers forget scheduled callback times with zero automated alerts.
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Callers lack visibility: No record of prior touchpoints, candidate course interest, or past notes.
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Managers cannot track performance: Blind spots on daily call durations, attempts, and true conversions.
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Communication becomes fragmented: Disconnected WhatsApp messages, unlogged calls, and isolated silos.
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Conversion data is scattered: No single source of truth connecting lead source to final admission.
The Vaani Platform
[AUTONOMOUS_DEFENSE]
Vaani Brings Everything Together
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Instant Smart Routing: Inbound leads are instantly de-duplicated and assigned to eligible active callers.
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Zero-Miss Follow-ups: Automated callback reminders pop up on the caller's Android phone with exact scheduled time.
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Mobile Caller Workspace: Built-in dialer, automatic call duration logging, and structured outcome capture.
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Real-Time Leaderboards: Gamified performance points engine rewards high-performing callers and conversion drivers.
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1-Click WhatsApp Handoff: Send pre-approved templates and continue conversations seamlessly.
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Full-Cycle Admission Tracking: Follow student journeys from preferred course intake to final verified admission.
"From first click to enrolled candidate — Vaani is your command center."
PLATFORM CAPABILITIES
Engineered for Lead Conversion
Every tool your team needs to capture, dial, nurture, and convert inquiries faster.
[OFFHOOK_SYNC]
2. Smart Calling
Android dialer integration with automated call duration capture, live off-hook tracking, and structured outcome selection.
[ZERO_DROP_GUARD]
3. Follow-up Management
Schedule precise callback times. Automated push notifications alert callers when a follow-up is due, highlighting overdue prospects.
[1-CLICK_DISPATCH]
4. WhatsApp Communication
Direct WhatsApp handoff with approved templates. Share course brochures, fee structures, and admission forms in one tap.
[GAMIFIED_ENGINE]
5. Team Performance
Gamified performance points engine awarding points for successful calls, course conversions, milestones, and peer appreciation review cycles.
[INTAKE_TRACKER]
6. Counselling & Admissions
Dedicated academic workflows for MBBS, BDS, Engineering, Nursing, and postgraduate admissions with intake tracking.
[REALTIME_BI]
7. Analytics & Reports
Live conversion ratios, call volume trends, campaign attribution, and manager visibility dashboards refreshed in real time.
[PUSH_RADAR]
8. Notifications & Alerts
Multi-channel push notifications, in-app notification center, team chat alerts, and company notice broadcasts delivered instantly.
NATIVE ANDROID CALLER APP
The Full Telecalling Shift On Your Phone
Experience how an assigned lead transforms into a connected call, outcome classification, and scheduled follow-up.
[STAGE_01 // INTAKE]
ELIGIBILITY_MATCHED
01. Instant Lead Assignment & Course Matching
New inquiries from website campaigns and batch CSVs appear directly in the caller's queue. Callers see preferred course (MBBS, BDS, BTECH), admission year, and student notes before dialing.
[STAGE_02 // OFFHOOK]
LIVE_DURATION_SYNC
02. 1-Tap Mobile Dialing & Off-Hook Detection
Callers tap once to initiate the call via the native phone SIM. Vaani automatically logs the exact call duration, timestamp, and active off-hook state with zero manual timer entry.
[STAGE_03 // OUTCOME]
AUTO_DISPATCH_PROMPT
03. Disconnect & Immediate Outcome Classification
The instant the call ends, the outcome modal automatically pops up: Interested, Follow Up, Not Interested, No Candidate, or Wrong Number. Converting to preferred course awards +15 points; alternate course awards +30 points.
[STAGE_04 // SENTINEL]
ZERO_DROP_ALERT
04. Zero-Miss Follow-up Sentinel & 1-Tap WhatsApp
Schedule callbacks with exact calendar times. Automated push notifications alert callers when due. Dispatch official admission brochures and fee structures via WhatsApp in a single tap.
AVAILABLE LEAD
#LD-8491
Soumya Mukherjee
Preference: MBBS 2026 (State Quota)
+91 98765 43210
Source: Website Ingestion · Sub-50ms Routing
● OFFHOOK CONNECTED
SM
Soumya Mukherjee
MBBS 2026 Counselling
02:47
Duration logging active in background
Call Outcome Dialog
⭐ Interested
✓
Course: MBBS
2026 Intake
🔔 Follow Up
→
✕ Not Interested
→
+15 Performance Points Queued!
🔔
Callback Sentinel Active
Scheduled: Today, 04:30 PM
WhatsApp Handoff
✓✓ Sent
"Hi Soumya, here is the verified MBBS Fee Structure and Admission Brochure for 2026."
1-Click Dispatch from Pre-Approved Templates
HOW VAANI WORKS
The Complete Conversion Workflow
A continuous, closed-loop pipeline from first touchpoint to closed conversion.
01
[INGEST]
Capture Leads
Website forms, campaigns, and batch imports stream into one centralized intake queue.
02
[ROUTE]
Assign to Team
Automated service matching and quota distribution assign leads to eligible active callers.
03
[DIAL]
Call & Follow Up
Callers dial from the Android app, log structured outcomes, and schedule precise reminders.
04
[GAMIFY]
Track Performance
Points engine awards credits for calls and conversions; managers monitor live activity.
05
[CONVERT]
Convert
Candidate selects preferred course intake, counselling closes, and admission is verified.
PRODUCT SHOWCASE
Built for High-Velocity Teams
Experience the harmony between desktop management and mobile telecalling.
[STATION: 24/7 BI COMMAND]
Real-Time Operations Command Center
Get a bird's-eye view of your entire organization's sales health. Monitor active callers, pending follow-ups, daily call volumes, and conversion trends on a single glassmorphic canvas.
- Instant KPI cards: Total Leads, Calls Today, Conversion %
- Sub-50ms live refresh polling loop with zero page flicker
- Interactive 7, 30, and 90-day pipeline trend breakdowns
[INTAKE_ENGINE: ACTIVE]
Frictionless Lead Routing & Intake
Stop leads from falling through the cracks. Ingest batches from CSV files with automatic preferred course mapping, or stream live website submissions straight into active caller queues.
- Automatic duplicate phone detection and merge tracking
- Role-based caller isolation (callers only see their assigned leads)
- Course-specific workflows: MBBS, BDS, Engineering, Nursing, etc.
[ANDROID_APP: V2.4]
Native Android Caller Workspace
Equip your calling team with an app built for speed. One-touch dialing from the lead card, auto-detected call disconnects, and immediate prompt for outcome classification.
- Reliable call outcome modal triggered right after call disconnect
- Photo-verified attendance check-in and daily work logging
- Real-time push notifications for chat, notices, and follow-ups
[GAMIFIED_LEADERBOARDS]
Gamified Points & Peer Appreciation
Motivate your callers with transparent rewards. Track calls, conversions, and monthly peer appreciation reviews that automatically calculate performance bonuses.
- Conversion bonuses (+15 for preferred course, +30 for alternate)
- Mandatory monthly peer review flows for completed review periods
- Auditable points history and manager adjustment controls
GAMIFIED REWARDS ENGINE
Incentivize Every High-Value Conversation
Vaani automatically calculates and credits points for calls, preferred course conversions, and streak milestones in real time.
● LIVE SCORECARD
+
0
Points Earned This Month
💎 DIAMOND TIER · TOP 1% NATIONWIDE
Preferred Course Conversion
Candidate admitted into their initial course inquiry
+15 PTS
Alternate Course Conversion
Counsellor successfully converts student to high-value alternate program
+30 PTS
Zero-Miss Callback Streak
100% scheduled follow-ups completed on time throughout the day
+75 PTS
Monthly Diamond Milestone
Exceeded 50 completed admissions and peer review quality threshold
+500 PTS
WORKFLOW PERFORMANCE
Measurable Impact Across Every Dimension
Key operational workflow concepts supported natively by the Vaani platform.
100%
Calls Logged
Zero
Missed Follow-ups
1-Tap
WhatsApp Handoff
< 50ms
Live Overview Sync
10+
Course Pathways
100%
Caller Isolation
* Illustrative platform workflow capability metrics.
BUILT FOR SPECIALIZED TEAMS
Who is Vaani For?
Tailored for organizations that rely on high-touch telecalling and counselling conversion.
Education Consultants
Manage thousands of student inquiries across multiple course options, track intake deadlines, and ensure persistent follow-up.
Admission Teams
Verify candidate eligibility, track NEET/PCB qualifications, coordinate document collection, and confirm enrollments.
Counselling Teams
Conduct structured candidate counselling sessions, record personalized advice, and transition interested students to admissions.
Sales Teams
Empower telecallers with automated dialing queues, instant outcome logging, and gamified performance scorecards.
Lead-Driven Businesses
Any business capturing high-volume web inquiries that needs zero-leak routing, instant callback alerts, and CRM clarity.
TRANSFORM YOUR TEAM
● PRODUCT SPECIALISTS ONLINE
See Vaani in Action With a Personalized Demo
Book a 20-minute product tour tailored to your team's exact lead workflow. Learn how Vaani replaces messy spreadsheets with automated calling, zero-miss follow-ups, and conversion intelligence.
- Live walkthrough of the CRM Dashboard & Android Caller App
- Custom consultation on your lead routing & course intake rules
- Immediate rollout roadmap with zero IT complexity
Request a Demo
Fill in your details below and our team will get back to you promptly.
COMMON QUESTIONS
Frequently Asked Questions
Everything you need to know about the Vaani platform and deployment.
Vaani is a modern all-in-one CRM, caller management, and lead conversion platform. It unifies lead intake, automated Android mobile dialing, follow-up scheduling, gamified performance points, WhatsApp communication, and admissions tracking in one cohesive platform.
Vaani is designed for education consultants, admission offices, counselling centers, high-velocity telecalling teams, and any lead-driven organization looking to stop lead leaks and accelerate conversion cycles.
Yes. Managers can assign leads by service eligibility, track live caller sessions, monitor call attempts, review detailed call logs, and verify caller attendance with live photo challenges.
Yes. When a caller marks an outcome as Follow Up, they select a target date and time. Vaani automatically tracks upcoming callbacks, delivers timely push notifications, and highlights overdue tasks on the dashboard.
Yes. Vaani includes an advanced Points Engine that rewards callers for completed calls, admissions, and milestone achievements. It also enforces structured monthly peer reviews to foster healthy team collaboration.
Yes. Vaani includes a companion Android Caller Application that allows callers to make calls directly from their smartphone while automatically logging call duration and triggering the call outcome dialog immediately upon call disconnect.
Yes. You can book a free demo using the form above. Our product specialists will prepare a live personalized walkthrough showcasing how Vaani fits into your specific lead workflows.
Request a demo or sign in to your workspace. Once your team members are registered and have installed the Android caller app, you can import your existing leads via CSV and begin calling immediately.
ACCELERATE YOUR REVENUE
Ready to turn more leads into conversions?
Equip your team with the modern CRM platform that automates dialing, eliminates missed callbacks, and tracks real results.